For NZ tour, shuttle and campervan operators with 3 to 20 vehicles
DayRunner does the 5pm job. Who's driving, which van, pickup times, supplier confirmations. It plans tomorrow from your bookings, flags what needs you, and drafts every message. You approve. Nothing sends without you.
Works with Rezdy, FareHarbor, Rental Car Manager, or a CSV from anything. We set it up for you. Watch the 60-second video.
No sound needed. Captions on.
Tomorrow's bookings are in. Now someone has to work it out. Who's driving. Which van. Is anyone over their hours. Has every guest got a pickup time. Did the lunch stop confirm. In most small operators, that's the owner or the ops manager, after a full day.
Manage bookings and availability through FareHarbor, Viator and GetYourGuide. Help prepare daily schedules and information for guides and drivers.
Creating daily manifests for pickups and ensuring all tours are ready to go for the next day.
Monitor the office phone for calls from customers, hotels and guides when issues arise.
Your bookings come in from Rezdy, FareHarbor or Rental Car Manager. No integration? Drop in a CSV.
DayRunner puts drivers and vans on each run. It checks licence class, seats, hours and who's available. Pickups go in your stop order.
Only the problems. Each one comes with options. Pick one and move on.
Guest pickup messages in your voice. Supplier reconfirmations from your own Gmail. Driver briefs. Read them, fix what you like, approve.
Tell DayRunner who's off. It shows you every run that breaks, and the best fix, before anything changes. Apply it, and the guest messages that need changing are redrafted for you to approve.
Driver off sick is live now. More problem types are coming.
At six operating days a week, that's an estimated 14 to 20 hours of someone's week. Usually the owner's evenings.
| The job, every operating day | By hand | With DayRunner |
|---|---|---|
| Pull tomorrow's bookings into a sheet | 15 min | 0, it syncs |
| Allocate drivers and vans, check licences, hours, who's free | 30 to 45 min | 5 min review |
| Pickup order and times | 15 min | 0 |
| Guest pickup messages | 30 to 50 min | 5 min approve |
| Supplier reconfirmations | 20 to 30 min | 3 min approve |
| Chasing supplier replies next morning | 10 to 20 min | 0, replies matched |
| Driver briefs | 10 to 15 min | 2 min |
| Driver hours and mileage log | 10 min | 0 |
| Total, per day (estimate) | 2h 20m to 3h 20m | About 15 min |
Send us your fleet list and last week's bookings. We'll have tomorrow planned within 24 hours. One call to check it's right, then a direct line to us while you get going.
Day-of operations software handles the work between the booking and the trip itself: allocating drivers and vehicles, sequencing pickups, messaging guests, reconfirming suppliers and briefing drivers. Booking systems like Rezdy and FareHarbor sell the seats. Day-of operations software plans how those guests actually get picked up and looked after tomorrow.
In most small operators it's done by hand each evening. Someone exports tomorrow's manifest from the booking system, matches drivers and vans in a spreadsheet or on a whiteboard, checks licences and hours from memory, texts guests their pickup times, emails suppliers to reconfirm, and posts briefs in a WhatsApp group. We estimate that takes 2 hours 20 minutes to 3 hours 20 minutes a day. DayRunner does the planning from your bookings and leaves you to review and approve, which we estimate takes about 15 minutes. Both numbers are estimates until our pilots measure them.
No. It reads tomorrow's bookings from them and does the planning after the sale. Your booking system stays where it is.
Plus GST. Setup included. Cancel any time. Five founding partner places from NZ$249 a month, locked for your first 12 months.
Bókun, Checkfront and Peek on request.
Most booking systems fill the first vehicle until it's full, then the next. They don't know Sam's on a long day, Jess only has a class 1 licence, or the trailer's with the other van. DayRunner sits on top of your booking system and plans around those things. Keep using your booking system for bookings.
No. Every message is a draft until you approve it. You can edit or hold any one.
For you, about an hour. Send us your fleet list and last week's bookings and we do the rest. Tomorrow is planned within 24 hours.
Your data is hosted in Sydney (AWS ap-southeast-2, via Supabase). It's encrypted in transit and at rest, and each operator's data is kept separate from everyone else's. You can ask us to export or delete it at any time. We only use it to run your day, and we don't sell or share it. More in our privacy policy.
Show us tomorrow in your booking system. We'll show you the same day in DayRunner.